Privacy
Policy
Effective Date: 22 April 2025
Last Updated: 26 June 2025
Applies to: Website, business enquiries, and general contact via www.finspection.co.uk.
1. Introduction
Finspection Ltd (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal data of individuals who interact with our business and website.
This Privacy Policy explains how we collect, use, and safeguard your personal data through our public website and related communications.
2. Who We Are
Finspection Ltd
Company Number: 15804404
Registered Address: Monomark House, 27 Old Gloucester Street, London. WC1N 3AX
Email: enquiries@finspection.co.uk
We are the data controller for any personal data submitted through our website or business contact forms. Our ICO Registration reference: ZB796958
3. How We Collect and Receive Your Data
We collect personal data through:
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Our website (e.g. contact forms)
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LinkedIn Lead Generation Forms (when you submit your details through our LinkedIn campaigns)
4. What Personal Data We Collect
We may collect the following personal data through our website contact form, LinkedIn Enquiries or direct communications:
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Full name
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Email address
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Mobile number
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Organisation name
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Message content or enquiry details
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IP address and browser metadata (for security/logging)
We do not knowingly collect special category data (e.g. health or biometric data).
5. How We Use Your Data
We use this information to:
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Respond to enquiries about our services (Finspection & Finspexo)
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Provide further information or arrange follow-ups
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Maintain internal business records
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Monitor and secure our website and communications
We do not use your data for automated decision-making or profiling.
6. Lawful Bases for Processing
We rely on the following legal grounds under the UK GDPR:
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Legitimate interests – to respond to enquiries and maintain business communications.
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Consent – where required for marketing or optional communications
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Legal obligation – to comply with tax, audit, or regulatory requirements
7. Sharing Your Data
We do not sell your data or share it for advertising.
We may share your data with:
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Internal team members to respond to your enquiry
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Trusted third-party service providers for email or hosting (e.g. Microsoft Outlook, AWS)
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Regulators or authorities where legally required
All third-party providers are vetted for UK GDPR alignment.
8. How We Store and Protect Your Data
We implement strong technical and organisational controls to protect your data:
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Encrypted communications (HTTPS/TLS)
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Secure email and access controls
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Limited access to authorised personnel only
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Activity monitoring and security logs
Your data is stored securely within the UK or EEA, and we do not transfer it internationally.
9. Data Retention
We retain your data only as long as necessary for:
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Responding to your enquiry
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Internal recordkeeping
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Legal, tax, or audit purposes
When no longer needed, your data will be securely deleted.
10. Your Rights
You have the following rights under UK GDPR:
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Access – Request a copy of your personal data
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Rectification – Correct inaccurate or incomplete data
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Erasure – Request deletion when appropriate
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Restriction – Ask us to limit how your data is used
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Objection – Object to data processing under certain conditions
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Portability – Request your data in a portable format
You can exercise these rights by contacting us at enquiries@finspection.co.uk. We aim to respond within 2 business days.
11. Cookies
Our website uses cookies for essential functionality and minimal analytics. You can manage preferences via the cookie banner. For more detail, please see our Cookie Policy.
12. International Data Transfers
All data is stored and processed in the UK or European Economic Area (EEA). If data is ever transferred internationally, appropriate legal safeguards (e.g. Standard Contractual Clauses) will be applied.
13. Children’s Data
Our services are not directed to individuals under 18, and we do not knowingly process children’s personal data.
14. Changes to This Policy
We may update this policy periodically to reflect changes in our operations or legal obligations. The latest version will always be available on our website with a “Last Updated” date.
15. Contact Us
If you have any questions or would like to exercise your data rights, please contact: